Bill Ninja quick informationBeginning paid plan pricing: $10/mo. Options: |
Should you’re a small-business proprietor looking for free invoicing instruments, you might need come throughout Bill Ninja, which affords a perpetually free plan in addition to two reasonably priced paid plans. On this evaluate, we break down the professionals and cons of Bill Ninja to see the way it stacks up towards different invoicing apps for small companies.
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Bill Ninja’s plans and pricing
Free
Bill Ninja’s perpetually free plan helps as much as 20 purchasers and limitless invoices. It consists of 4 bill templates, auto-billing, recurring invoices, time monitoring and extra.
Ninja Professional
The Ninja Professional plan prices $100 per 12 months billed yearly or $10 per thirty days billed month-to-month. This plan helps limitless purchasers and invoices and in addition consists of 11 bill templates, e mail invoices, branded URLs, API integrations and a shopper portal, amongst different options.
Enterprise
The Enterprise plan begins at $140 a 12 months billed yearly or $14 a month per thirty days billed month-to-month — for one or two customers (pricing will increase with the variety of customers). You should go for the Enterprise plan if you’d like multiple person. The Enterprise plan provides you the power to set permissions for every person, connect information to the e-mail and shopper portal and absolutely model the shopper portal’s look.
Bill Ninja’s key options
Invoicing and quotes
Determine A
To make issues simple, Bill Ninja consists of 4 templates with the free plan and 11 templates with the Professional and Enterprise plans. Merely add a shopper as a contact, then generate an bill utilizing a template. You may customise the template by including your enterprise brand and altering the bill colours to match your model, in addition to connect necessary information to be included with the bill.
Bill Ninja additionally lets you create dynamic customized fields in your firm, shopper particulars and bill product columns (Determine A). As well as, you possibly can create teams of customized settings akin to fee phrases for various teams of purchasers, then rapidly apply them to invoices.
For added ease, you possibly can generate a quote then later convert it into an bill with one click on, or you possibly can arrange the bill to auto-generate as soon as the shopper approves the quote. On high of that, you possibly can clone an everyday bill to show it right into a recurring one — and vice versa.
As soon as your bill is prepared, e mail it to your purchasers with Gmail or MSN. Save time by bulk choosing a number of invoices and emailing them out collectively, or copy some folks discreetly utilizing BCC. Use automated emails to remind purchasers your bill must be paid, and obtain notifications when purchasers view and pay your bill.
Funds
Determine B
Purchasers could make fee straight via Bill Ninja utilizing credit or ACH funds (Determine B). Plus, Bill Ninja is suitable with a number of fee gateways, together with Stripe, WePay, PayPal, Checkout, Braintree, PayFast, Authorize, Sq., Mollie and RazorPay.
You may arrange automated bank card gateway charges to be added to predetermined value ranges, and Bill Ninja automates forex trade between purchasers’ forex and your account’s default forex to make calculations simple. Bill Ninja will even routinely calculate gross sales taxes for U.S. states solely.
You probably have a little bit of a fancy setup, you possibly can connect particular fee directions on to an bill and request partial funds utilizing the identical bill repeatedly. You may as well guarantee purchasers perceive the fee by asking them to mark a checkbox or present a signature prior to creating a fee. Bill Ninja additionally lets you invoice a shopper further for unpaid invoices by establishing automated late fee charges.
Bills and stock administration
Determine C
You may routinely import your bills information to your Bill Ninja account, in addition to add bills manually utilizing the expense administration module (Determine C). Bill Ninja additionally provides you the power to construct up a library of things, services, in addition to set stock ranges and rapidly add them to invoices. Stock ranges are diminished routinely as you promote merchandise.
Process and challenge administration
Determine D
Whereas not a full challenge administration answer, Bill Ninja does supply some easy instruments for process administration, which units it other than different bill creation instruments. You may create and manage initiatives, assign duties to totally different account customers and observe time for the suitable challenge or process (Determine D). When you’re completed, convert a time monitoring entry to an bill with a easy click on. Bill Ninja affords two challenge views, checklist and Kanban, so you will get a chook’s eye view of your challenge.
Logins and portals
Determine E
Bill Ninja permits customers to handle invoicing for as much as 10 enterprise accounts all beneath one Bill Ninja account. Paid plans additionally provide the means to create a shopper portal account and alter the settings (Determine E). The portal permits purchasers to view their invoices, quotes, funds, paperwork and transaction historical past. Enterprise account customers additionally get the choice for white-label branding on the shopper portal, with their very own firm URL.
Bill Ninja professionals
- Ceaselessly free tier of service.
- Fundamental time monitoring included.
- Straightforward to arrange and ship recurring invoices.
- Can e mail invoices to purchasers straight.
- Accepts bank card, debit card and ACH funds straight.
- Connects with many alternative fee gateways.
- Easy challenge and process administration instruments included.
Bill Ninja cons
- Free and Professional plans restricted to at least one person solely.
- Free plan restricted to twenty purchasers.
- Gross sales tax routinely calculated for U.S. states solely.
- Want separate accounting or invoicing software program.
- No actual expense administration options.
Bill Ninja integrations
Apart from the fee gateways, Bill Ninja doesn’t embrace any native integrations. As a substitute, it depends on Zapier to attach it to over 1,000 different apps. So that you’ll have to have a Zapier account to arrange integrations, and you may additionally have to pay an additional price relying on what particular integrations you want. Listed below are a number of the Zaps accessible for Bill Ninja:
- Create a row in Google Sheets for a brand new Bill Ninja shopper.
- Log the motion in QuickBooks when a brand new Bill Ninja bill is shipped.
- Create a brand new Bill Ninja shopper when a brand new contact is added to HubSpot.
- Generate an bill in Bill Ninja when an order is positioned via WooCommerce.
Who’s Bill Ninja finest for?
Bill Ninja is an efficient alternative for small-business homeowners searching for free or reasonably priced bill era software program that additionally accepts funds. We respect that it affords a perpetually free tier of service, one thing that many freelancers and small-business homeowners will little question respect. It consists of some primary built-in instruments for challenge and process administration, one thing that few invoicing instruments do.
Nonetheless, Bill Ninja doesn’t embrace severe accounting or expense administration options, so that you’ll want separate software program for that.
It’s price mentioning that many accounting software program instruments, together with QuickBooks, already embrace an bill creation module along with many different options. Should you already use accounting or bookkeeping software program, double-check to see if it already gives bill creation capabilities. Bill Ninja additionally depends on Zapier for integrations, which requires one other account (and doubtlessly further charges) to arrange as properly.
If Bill Ninja isn’t splendid for you, take a look at these alternate options
QuickBooks
QuickBooks is the business normal in accounting software program, and it additionally consists of instruments for bill creation plus non-compulsory add-ons like payroll processing. Whereas it’s positively one of many dearer choices in the marketplace, most accountants are acquainted with its interface, and its complete options imply you received’t must cobble collectively a bunch of software program platforms.
Not each freelancer or small-business proprietor will be capable to justify the value, however for those who have a little bit of price range, QuickBooks is price contemplating.
FreshBooks
Should you’re searching for a extra reasonably priced various to QuickBooks that additionally affords invoicing instruments, check out FreshBooks, which has pricing plans beginning at solely $17 a month (about half the value of QuickBooks). FreshBooks gives expense administration instruments, together with receipt scanning on the cellular app — one thing that’s noticeably lacking from Bill Ninja. It additionally consists of greater than a dozen reporting templates so you possibly can regulate the monetary well being of your enterprise.
Zoho Bill
Should you’re searching for a free invoicing software that’s corresponding to Bill Ninja, then take a look at Zoho Bill, which affords a free perpetually plan. Zoho Bill additionally connects to Zoho Books for accounting and Zoho Expense for expense administration, each of which supply a perpetually free plan. Should you’re a small-business proprietor searching for free or reasonably priced software program, Zoho is price trying out.
Assessment methodology
To evaluate Bill Ninja, we examined out a demo model, consulted product documentation and browse person opinions. We thought of options akin to invoices, quotes, on-line funds, time monitoring and expense monitoring, and we additionally weighed components akin to pricing plans, integrations, person interface design and buyer help.
