QuickBooks Payroll vs. OnPay (2024): Comparison

QuickBooks is a family identify, and payroll software program competitor OnPay is a worthy, albeit much less well-known, various.

QuickBooks Payroll is a extra complete small enterprise payroll choice, with add-on choices like advantages and time-tracking to help core HR processes. It additionally hyperlinks nicely with different Intuit titles, like TurboTax. However it could actually really feel complicated and difficult to grasp.

In the meantime, OnPay is an easy but efficient payroll platform, although it has fewer third-party integrations and lacks the strategic human assets and payroll options for long-term progress.

Need assistance figuring out what to search for in your payroll software program? Learn How one can Select Payroll Software program.

QuickBooks Payroll vs. OnPay: Comparability desk

QuickBooks execs and cons

Execs

• Integrates with 750+ apps and companies.
• Strong reporting and accounting options.
• Environment friendly payroll error detection and determination.

Cons

• Restricted customization and industry-specific options.
• Some customers reported instability and system crashes.
• Buyer help limitations.

OnPay execs and cons

Execs

• No further price for multi-state payroll.
• Complete advantages administration.
• Full-service onboarding and information switch, with telephone help Monday by Friday.

Cons

• No time monitoring.
• Costs charges for printing and mailing annual tax types.
• No auto-pay characteristic.
• Cell app poorly rated.

QuickBooks Payroll vs. OnPay: Pricing

QuickBooks

QuickBooks is the pricier of the 2 opponents, and it has three payroll plans:

• Payroll Core: $45 per thirty days plus $6 per worker per thirty days.
• Payroll Premium: $80 per thirty days plus $8 per worker per thirty days.
• Payroll Elite: $125 per thirty days plus $10 per worker per thirty days.

For a customized quote, a lot bigger organizations may look into QuickBooks Enterprise 24.0 for an all-in-one answer that features payroll, accounting, stock administration, reporting and different administration instruments.

OnPay

However, OnPay boasts solely a single, all-inclusive subscription at $40 plus $6 per individual month-to-month. This sum consists of limitless payroll runs, multi-state tax help and filings and fundamental HR instruments.

QuickBooks Payroll vs. OnPay: Characteristic comparability

Greatest for time administration: QuickBooks Payroll

OnPay doesn’t embrace any native time-tracking instruments. However that doesn’t imply QuickBooks Payroll wins by default.

Moderately, QuickBooks stands out for its notably sturdy time monitoring and scheduling options. For starters, you’ll be able to conveniently enter time by consumer or venture and routinely add these entries to invoices.

Even higher is its seamless integration with QuickBooks Time (offered individually). Almost each bell and whistle conceivable is included, like geofencing, reside updates from teammates and wealthy analytics. Staff may clock out and in utilizing their smartphones.

Nonetheless, most of those instruments are premium add-ons, so take that under consideration in case you have a decent price range.

Greatest for advantages administration: OnPay

OnPay excels in advantages administration. It provides well being and dental advantages in all 50 states and connects with main suppliers like Humana, Cigna and Blue Cross Blue Protect. It additionally offers pay-as-you-go staff’ compensation insurance coverage, 401(okay) financial savings plans and commuter advantages.

And if you happen to’re already located with advantages, don’t fear. OnPay can administer present plans by your present dealer of report.

QuickBooks Payroll additionally handles advantages with greater than 200 carriers by Allstate Well being Options. However except you have already got Allstate Well being Options brokering your healthcare plan, it may very well be a bigger course of while you change over.

Greatest for specialised industries: OnPay

OnPay provides options to help specialised industries, similar to farming and the nonprofit sector. Specifically, OnPay handles particular tax breaks and types nicely. For instance, it auto-populates IRS Type 943, which covers levies for farm fingers, for you. In the meantime, tipped staff and their distinctive labor protections are natively supported. And 1099s for contractors are additionally included.

Whereas QuickBooks Payroll additionally handles distinctive {industry} wants, it doesn’t all the time have the best or least expensive options. For instance, nonprofits might want to buy further companies to cowl their distinctive wants, whereas OnPay will deal with the identical gadgets totally free.

Greatest third-party integrations: QuickBooks Payroll

QuickBooks Payroll’s integration capabilities prolong considerably past the fast Intuit ecosystem. It boasts over 750 third-party connections to titles like PayPal, Xero and Shopify.

This huge variety of connections may also help streamline payroll. For instance, if you happen to pay contractors commissions based mostly on e-commerce gross sales, Shopify can move that information routinely. Equally, PayPal funds to staff can simply sync together with your payroll expense reviews.

In distinction, OnPay solely integrates with eight third-party platforms. Most of those integrations are with time-tracking and accounting software program since OnPay doesn’t help these features natively. In consequence, QuickBooks Payroll is the higher choose if you wish to prolong the performance of your payroll platform and stop information silos.

Most user-friendly: OnPay

OnPay provides a easy point-and-click format that makes navigation a breeze. Customers can simply dish out paychecks with out sophisticated menus or dense textual content. This intuitive design helps cut back the educational curve for brand new customers, making it simpler for small-business homeowners and their workers to stand up and working rapidly​​​​.

OnPay additionally delivers a complete onboarding course of and sturdy help choices. New customers obtain white-glove setup help and account migration companies at no further price. Plus, payroll consultants can be found by way of telephone or e-mail eleven hours a day, Monday by Friday.

Whereas QuickBooks Payroll’s interface is comparatively simple, don’t fully rule it out if it is a prime precedence for you.

Ought to your group use QuickBooks or OnPay?

Select QuickBooks if:

• You require a broader vary of integrations with different enterprise software program.
• You’re in search of a scalable answer with numerous service ranges.
• Superior HR and payroll reporting options are a precedence for what you are promoting operations.

Select OnPay if:

• You favor simple, clear pricing with out a number of subscription ranges.
• Your major want is payroll processing with full-service tax submitting capabilities.
• You worth limitless payroll runs and simple worker administration instruments with out further prices.

Methodology

Our analysis relies on a complete evaluation of each platforms’ buyer suggestions, user-friendliness, performance and information bases. We thought of components similar to pricing, options, person expertise, buyer help and integrations.