Digital asset administration templates are nice for file storage, group, staff collaboration, and model management. Whether or not you’re working by your self or with a staff, centralized property make it straightforward for everybody to seek out what they want.
Listed below are one of the best templates for various instruments and use instances.
monday.com: A digital asset administration template with built-in staff collaboration
monday.com is a superb undertaking administration system for small and mid-sized groups. The free plan comes with simply two seats, which is sufficient to strive it out however restricted in comparison with different suppliers.
To get probably the most out of this DAM template, you’ll seemingly must improve to a paid plan.
Extra on monday.com: monday.com Overview | monday.com vs Jira | monday.com vs. Notion.
I like this template as a result of it centralizes your artistic property, making it straightforward for advertising and gross sales groups to rapidly discover what they want. You too can retailer a number of variations of every file, so you possibly can change between completely different variations of the identical file if it’s essential.
Not solely does this assist hold issues organized, it additionally ensures everybody on the staff is utilizing the suitable recordsdata.
Nevertheless, one of the best half about monday.com is that you could handle the creation course of of recent property from the identical platform. You’ll be capable to tag staff members whenever you want a brand new artistic, and you may handle the workflow utilizing activity dependencies, automations, and notifications.
The template makes it straightforward to type by file kind (like picture or video), class, proprietor, standing, or another customized fields you determine so as to add.
Regardless of being highly effective and versatile, this digital asset administration template is extremely straightforward to make use of. It takes only a few minutes to arrange and general feels very intuitive.
Wrike: A digital asset administration template for businesses
Wrike is a robust undertaking administration system particularly for businesses, freelancers, and service-based companies that deal with shoppers. It’s a extremely scalable resolution for managing property, requests, and model management throughout dozens and even a whole lot of shoppers.
There’s a beneficiant free plan that helps limitless customers and exterior collaborators. Nevertheless, you’ll must improve for visitor approvals and third occasion integrations.
Extra on Wrike: Wrike Overview | Wrike vs monday.com | Wrike vs. Smartsheet.
First, you’ll be capable to arrange completely different folders for your whole artistic property. You may create a folder for every consumer after which sub-folders for particular initiatives or you possibly can set up it nevertheless you’d like.
From there, Wrike allows you to customise dynamic consumption kinds. When a consumer wants one thing, they’ll fill out and also you’ll mechanically get a activity assigned to the correct particular person.
Say you desire a particular particular person in your staff to deal with video requests for a particular consumer. Possibly you additionally need another person to deal with branding parts like logos, shade schemes, and font selections.
This setup makes it extremely straightforward with out lengthy e mail threads backwards and forwards.
And since Wrike is a undertaking administration system, you’ll be capable to observe requests from begin to completion, set due dates, go away feedback, and tie every part collectively.
Knack: An no-code template for project-based property
Knack is a no-code app builder that’s a reasonably new participant on this area. It really works effectively should you’re at the moment utilizing a spreadsheet to handle digital property, however you’re prepared for an improve or want a greater strategy to keep organized.
Sadly, Knack doesn’t provide a free plan.
However you possibly can strive any plan with a 14-day trial. And in contrast to different suppliers, Knack doesn’t cost per consumer, making it extremely inexpensive whilst your staff grows.
As a result of Knack is constructed utilizing databases, it’s extremely versatile. This template makes it straightforward to arrange property by undertaking, however you possibly can simply adapt it to arrange them nevertheless you’d like.
Nevertheless, organizing by undertaking is sweet as a result of every part’s straightforward to seek out. Engaged on a particular undertaking? precisely the place to go to see the entire property accessible, obtain the one you wish to use, and get again to work.
This additionally means there’s no confusion when you have related property being utilized in other ways for various initiatives.
The template affords versioning, customized tagging, and seamless collaboration between groups. You too can designate undertaking managers and customise admin controls — additional advancing the project-centric method.
My solely grievance is that Knack’s interface feels somewhat clunky in comparison with different choices.
Airtable: A complicated template for managing a number of manufacturers and sub-brands
Airtable is a sophisticated database platform that’s extremely scalable, versatile, and highly effective. It really works equally to Knack, with databases being the muse of every part. Very similar to a spreadsheet, this method works very well for asset administration.
Plus, Airtable has a strong free plan with as much as 5 editors, 1,000 data per base, and 100 month-to-month automation runs.
That is greater than sufficient to try it out and smaller groups can keep on the free plan for some time.
Extra on Airtable: Airtable vs Asana | Airtable vs Smartsheet | Airtable vs. monday.com.
This template works effectively for bigger libraries and property with strict utilization pointers. Nevertheless, you possibly can simply take away, edit, or add fields to make it be just right for you.
If you happen to’re a big media firm, for instance, you will have a guardian firm that owns a number of web sites, magazines, and different digital properties. This Airtable template makes it straightforward to maintain every part separate whereas imposing common model requirements throughout the board.
The setup additionally helps simplify issues when you have model managers or content material creators working throughout your complete portfolio of manufacturers.
It eliminates confusion and ensures they use the correct recordsdata for the suitable initiatives.
With pre-configured tags, you’ll be capable to mark recordsdata for inside use solely, which is a pleasant function if you wish to guarantee some property aren’t accessible to exterior customers.
The largest disadvantage of Airtable is its complexity. Whereas you can begin utilizing this template in a number of clicks, you’ll seemingly wish to customise it. In spite of everything, that’s the true energy of Airtable. With the ability to customise and the truth that there are a dozen other ways to do every part could make getting began really feel like a trouble.
However when you’re up and operating, it’s pretty straightforward for daily use.
Stackby: A easy template for categorizing digital property
Stacbky appears and feels lots like Airtable as a result of it’s — it’s constructed on relational databases, making it good for managing digital property as effectively. Nevertheless, Stackby is newer and fewer developed, leading to a lower cost.
It’s solely free for people and small groups with a number of limitations, however you’ll get lots additional on the free plan than you’ll with Airtable.
Total, it’s a terrific alternative should you don’t want Airtable’s superior options and wish to save.
Stackby’s digital asset administration template is a superb stepping stone should you’re at the moment utilizing a shared Google Workspace folder or Dropbox account to share recordsdata. It’s easy sufficient that it doesn’t really feel overwhelming but versatile sufficient to make sure you gained’t must improve to one thing higher later.
Every asset has its personal title, file kind, subject, and related collaborators. You’ll additionally be capable to observe standing, language, final up to date date, and extra.
Out of the field, it has nearly each discipline you’ll want. However you possibly can simply add new ones, edit present ones, or take away these you don’t want. On prime of that, you possibly can type and group property nevertheless you’d like, whether or not that’s by standing, date, or file kind.
This template additionally comes with a database for monitoring initiatives. That is good as a result of it lets you tie property to initiatives.
Not solely will you be capable to observe asset statuses, you’ll additionally be capable to see all property that belong to a specific undertaking in a single place. No extra looking out or digging by means of dozens of folders to seek out what you want.
Stackby’s search function isn’t as superior as different platforms, however it’s there should you do find yourself needing assist discovering one thing.
Softr: A customizable template optimized for the top consumer
All of the instruments we’ve lined thus far are extremely customizable however that may make for a complicated expertise for the top consumer. In lots of instances, they’ll be capable to transfer columns round, delete data, and doubtlessly make errors that might break the whole system.
Softr is completely different. It allows you to construct an interactive consumer interface on prime of your knowledge.
The top consumer can see and work along with your knowledge however they gained’t have entry to every part or be capable to change how your knowledge is structured.
It really works very well for customized CRMs, stock monitoring programs, undertaking administration functions, digital asset administration instruments, and different kinds of enterprise apps should you’re prepared to take the time to be taught it.
Softr has a free plan for one app and as much as ten customers. It’s greater than sufficient to get began with the template under and take it for a take a look at drive.
As talked about, this template goes on prime of your present knowledge, so that you’ll must have a database created with one of many instruments Softr integrates with (Airtable, Google Sheets, monday.com, and so forth.).
From there, your staff can use Softr so as to add new property, edit present property, obtain recordsdata, create new variations, and extra with out entry to your underlying knowledge. This offers you full management and adaptability over how your customers view and work together along with your property.
You’ll get modular entry controls, too. This may be helpful for managers vs staff, shoppers vs inside customers, freelancers, and even individuals who work on one or two initiatives at a time.
The template is a superb place to begin however is very customizable, letting you create nearly any type of workflow you’d like.
The largest draw back? It’s exhausting to be taught and it could actually take a very long time to get every part arrange.
Are you able to handle digital property with Excel, Phrase, or a PDF file?
It might work okay at first however I don’t advocate it long-term. Particularly should you’re working with a staff. You gained’t get any collaborative options nor will you truly be capable to retailer something.
At greatest, you’ll be capable to add a hyperlink to the asset, however you’ll must retailer it elsewhere. This gained’t actually work for model management, approval flows, or something like that. It’s actually extra of an inventory of property, which affords no extra advantages vs utilizing a folder in Google Drive or Dropbox.
Moderately than a spreadsheet that gained’t work, I made a decision to incorporate a template that’ll allow you to determine should you want a full digital asset administration system.
In lower than 5 minutes, you’ll know should you want a full system. All it’s a must to do is reply every query with a sure or a no. It mechanically provides up your rating.
However the calculations aren’t so simple as “every sure reply equals 5 factors”. It’s weighted based mostly on significance and the worth {that a} full system will convey in several conditions. For instance, having a chosen finances is essential, however not as essential as needing model management.
If you happen to rating over 25 factors, there’s probability a DAM resolution will add lots of worth and assist streamline asset administration.
What’s the distinction between a digital asset administration template and DAM software program?
Digital asset administration templates work with varied kinds of instruments you might already be utilizing, like undertaking administration software program, on-line collaboration options, relational database platforms, and enterprise app builders.
Digital asset administration software program, then again, exists solely for managing property.
In different phrases, templates make different kinds of instruments work — devoted software program has each bell and whistle you may ever want, like inside storage, metadata monitoring, and different superior options.
Most companies get by simply effective utilizing a template, particularly should you’re simply beginning to care about having extra visibility into your property.
That is typically truly most well-liked as a result of it’s simpler to combine into your present processes and workflows.
Bigger companies or these managing a whole lot or 1000’s of property with granular permission necessities and model management will seemingly want (and have the finances for) devoted software program as an alternative.
How one can set up your digital property
Whether or not you’re utilizing a template or full-blown software program, you need to be capable to add tags, classes, and different data to every asset so it’s straightforward to seek out what you want.
Some groups favor organizing by undertaking, others might have separate classes for model property, social media content material, and featured pictures for weblog posts. Companies might favor organizing by consumer and having sub folders nested inside.
Most templates and devoted instruments allow you to add customized fields to maintain observe of no matter data you want. This might embody issues like:
- File kind.
- Subject.
- Standing.
- Venture.
- Date uploaded.
- Date final edited.
- House owners or collaborators.
- Model.
- Shopper.
- Utilization rights.
- Workforce or division.
- Model quantity.
- Key phrases or tags.
The extra data you retain observe of, the longer it takes so as to add new property. Nevertheless, extra granular particulars makes it simpler for everybody to seek out what they want.
As you possibly can see, there are lots of choices — you will have to strive a number of to see what works greatest.
